GST Invoice Guide: GST Tax Invoice Format, Rules & Invoice Software

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  • Last Updated on 2 December, 2022

A registered person must issue a tax invoice if he is supplying taxable goods or services. The tax invoice provisions in Section 31 are central to the time of supply rules, the input tax credit system and the matching mechanism.

Invoicing Under GST (Supply of Goods):

A supplier of taxable goods must issue the tax invoice before or at the time of:

  • Removal of goods for supply to the recipient, where the supply involves movement of goods;
 
  • Delivery of goods or making available thereof to the recipient, in any other case.

“Removal of goods” is defined in section 2(96), to mean-

  • Dispatch of the goods for delivery by the supplier thereof or by any other person acting on behalf of such supplier;
 
  • Collection of the goods by the recipient thereof or by any other person acting on behalf of such recipient.

A supply which involves movement of goods is a supply wherein goods have to be delivered to a certain place. A supply which does not involve movement will be a supply where delivery of the goods does not involve movement. A supplier of taxable services is ordinarily liable to issue the tax invoice within 30 days from the date of supply of service.

Manner Of Issuing A Tax Invoice:

An invoice must be issued in triplicate for the purposes of supply of goods and must be marked as follows:     • Original marked as “Original for recipient”;     • Duplicate marked as “Duplicate for transporter”;     • Triplicate marked as “Triplicate for supplier”; An invoice must be issued in duplicate in case of supply of services:     • Original marked as “Original for recipient”;     • Duplicate marked as “Duplicate for supplier”. Serial numbers of invoices issued during a tax period should be furnished in FORM GSTR-1.

GST Tax Invoice Format:

The tax invoice must be prepared in accordance with Rule 46 and the following must be mentioned on the invoice:

1. Supplier’s Details:

 

      • Name       • Address         • Goods and Services Tax Identification Number- GSTIN

2. Recipient’s Details (if recipient is registered):

 

      • Name       • Address         • Goods and Services Tax Identification Number- GSTIN

3. Recipient’s details (if recipient is unregistered and value of taxable supply is Rs.50,000 or more);

 

       • Name

       • Address of the recipient

       • Address of delivery, alongwith name of State and its code

4. Recipient’s details (if recipient is unregistered and value of taxable supply is Rs. 50,000 or more and the recipient requests that the following details be recorded in the tax invoice);

 

 

       • Name

       • Address of the recipient

       • Address of delivery, alongwith name of State and its code

5. Details of Supply:

 

       • HSN Code for goods or services (You can find HSN Code list of all goods or services with Taxmann’s GST Rate Finder Tool easily)

       • Description of goods or services

       • Quantity in case of goods and unit or Unique quantity code thereof

       • Total value of supply of goods or services of both

       • Taxable value of the supply of goods or services or both taking into account discount or abatement (if any)

       • Rate of tax (CGST, SGST, UTGST or IGST or Compensation Cess)

       • Amount of tax charged in respect of taxable goods or services (CGST, UTGST or IGST or Compensation Cess)

       • Place of supply along with the name of the State, in the case of a supply in the course of inter-state trade or commerce

       • Address of delivery where the same is different from the place of supply.

6. Other details:

 

A consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters-hyphen or dash and slash symbolised as “-“ and “/” respectively, and any combination thereof, unique for a financial year.        • Date of issue of invoice        • Whether the tax is payable on reverse charge basis        • Signature or digital signature of the supplier or his authorized representative. The number of digits of the HSN code which should be mentioned on the tax invoice are specified in the Notification No. 12/2017 – Central Tax. In the case of an export of goods or services, the invoice must carry an endorsement “Supply meant for export/supply to SEZ unit or SEZ Developer for authorized operations in payment of Integrated Tax” or “Supply meant for export/supply to SEZ Unit or SEZ Developer for authorized operations under Bond or Letter of undertaking without payment of Integrated Tax” as the case may be, and should, in lieu of the details specified in Rule 46€, contain the following details, namely:        • Name and address of the recipient;        • Address  of delivery;        • Name of the country of destination  

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