Director Identification Number e-KYC

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  • Last Updated on 25 June, 2021
Director Identification Number (DIN) is an eight-digit unique identification number that is allotted to an individual intending to become a director or who is already a director of the company. The Central Government through its authorised officials allot DIN to individuals on receipt of the application for DIN allotment in form e-form DIR-3. Once allotted DIN has lifetime validity unless cancelled, surrendered or deactivated. 
 
Given the lifetime validity and one-time allotment of DIN, the database of directors that the MINISTRY OF CORPORATE AFFAIRS (MCA) maintains, becomes outdated with the passage of time. To update this database of directors, the verification of DIN has been initiated. 

What is DIN e-KYC

DIN e-KYC is the electronic verification of the identification number held by the director. Every DIN holder (whether holding directorship in any company or not) has to verify its DIN in every financial year succeeding the year in which he has been allotted the DIN i.e. if the DIN is allotted on or before 31st March DIN, KYC is required to be done latest by 30th April every year.   

 KYC verification of DIN for the year 2018-19

For the year 2018-19, verification of DIN is required to be filed on or before 31st August, 2018. However, this date has been further extended up to 15th September.

What is the penalty if director fails to file his KYC to MCA?

If a Director, fails to file e-form DIR-3 KYC before the expiry of the due date, then MCA21 system will mark his/her DIN as ‘De-activated’ with reason as ‘Non-filing of DIR-3 KYC’. However, the de-activated DIN shall be re-activated only after e-form DIR-3 KYC is filed along with payment of Rs. 5000.

How to get KYC verification of DIN done?

For the purpose of KYC verification of DIN, every director who is holder of DIN is required to file the Form DIR-3 KYC as notified by MCA. This form DIR-3 KYC can be downloaded from the website of the ministry of corporate affairs. 

Form DIR-3 KYC: Contents and requirements:

The following are the mandatory contents of the DIR-3 KYC Form: 1. Director Identification Number  2. Director’s Name 3. Name of the Director’s father 4. Citizenship of DIN holder 5. Nationality of DIN holder 6. Residential status of DIN holder 7. Permanent residential address of DIN holder 8. Date of birth and gender of DIN holder 9. Passport of DIN holder 10. Personal mobile number of DIN holder and the OTP generated on submission thereon 11. Personal email address of DIN holder and the OTP generated on submission thereon 12. Copy of proof of permanent address (to be uploaded as attachment)

Other contents of the DIR-3 KYC Form that are not mandatory to but the DIN holder may provide:

1. Income tax PAN 2. Aadhaar number (including Copy of Aadhar Card) 3. Voters Identity number 4. Driving license number 5. Copy of Passport 6. Any other attachment at the choice of director After furnishing of the required information and attachment of the above documents, the DIR-3 KYC form is required to be verified digitally using the Digital Signature Certificate (DSC) of the applicant director.  To complete the process of KYC, form is required to be electronically certified by a practising CA or CS or CMA. The certifier (CA/CS/CMA) certifies the form by using his/ her DSC.

Acknowledgement of KYC verification of DIN:

SRN is generated once the application in Form DIR-3 KYC is submitted successfully. MCA uses this SRN for further correspondence with the applicant. Further, when the verification is approved by the MCA, the applicant director receives an acknowledgement mail on his registered mail ID. 

Author Bio: Radhika Daga is a CA Final student. Connect with her on Linkedin @www.linkedin.com/in/radhikadaga.

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